DATA PROTECTION AND GDPR

Trinitas Academy Trust (incorporating Trust Schools) is registered with the Information Commissioner’s Office under Registration Number:  ZA242939.

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General Data Protection Regulations (GDPR)

With the introduction of the General Data Protection Regulations on 25th May 2018, the Trust and Trust schools reviewed their data protection arrangements to ensure they comply with the new regulations - this is an ongoing task.

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How does Data Protection legislation protect personal data?

Data protection legislation places obligations on organisations which must be obeyed when obtaining and using information about you. Data Protection legislation also provides "individuals" (data subjects) with certain rights which data controllers and data processors must respect. See www.ico.org.uk for more information.

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How does Trinitas protect personal data?

Data Protection legislation requires schools to keep personal data safe and to have appropriate systems, policies and procedures in place, to enable them to comply with their data protection responsibilities. Refer to the Data Protection Policy (available below) for further details.

Privacy Notices

The Trust Staff Privacy Notice and Job Applicant Privacy Notice is available to download at the bottom of this page. Pupil and Parent/Carer Privacy Notices are available on each school website.

Requests for Information

The Trust and Trust schools will follow current data protection and other legislative guidance when dealing with Data Subject Access Requests. 

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How do you ask to see information about you?

If you wish to request information we hold about you, please complete the Data Subject Access Form below and send it to the Data Protection Officer. 

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If your Data Subject Access Request is approved, you will be provided with either a printout or a photocopy of paper records. Where information is requested to be provided by email, we will only agree to this if it can be sent via an approved secure method.

We will contact you to advise if we are unable to approve your request for information.

How do you provide your identity?

If you are not known to the Trust school or Trust office, we may ask to see proof of your identity. The following forms of identity will be accepted as proof of identity:

- A copy of your passport
- A copy of your driving licence
- A copy of your Bank, building society or credit card statement in the Data Subject's name for the last quarter
- A copy of your Council Tax bill

Will you be charged for information provided?

Trinitas will follow guidance within current Data Protection legislation in relation to charges for information. See www.ico.org.uk for further information.

What do you do if the data is incorrect?

Please contact the Data Protection Officer to tell them what is incorrect and ask for it to be corrected. You can also appeal to the Information Commissioner if the school does not correct the information.

Making a Complaint

If you are unhappy with the way your request for information has been dealt with or you think your data has been misused or not held securely, please contact the Trust Data Protection Officer in the first instance.

Data Protection Officer

Ben Craig – SchoolPro

Tel: 01452 540608
Email: contact@schoolpro.uk

If you are unhappy with the outcome of your complaint, you can escalate your complaint to the Information Commissioner’s Office (ICO).

ICO helpline: 0303 123 1113